Nicole Salomone

Provided executive support in the areas of calendar management, website development, project management, and acted as the 'gate-keeper' for the Chair • Frontline person assisting with routine requests from the department, determined level of Chair’s involvement • Maintained the Chairs’ calendar, including organization of retreats, meetings, and teleconferences • Managed, coordinated, and tracked projects, e.g.: updating of academic website and surgical scheduling calendar • Served on department committees for Newsletter, OB Guidelines, and Research • Assisted with faculty recruitment, including scheduling interviews, coordinating travel and reimbursements • Researched papers and case studies as requested • Created letters, templates, forms (both static & interactive), spreadsheets, and PowerPoint presentations

Provide administrative support for Cardiology and CT Surgery departments, including a Regional Administrator: • Point person between management and staff to organize and create a filing structure for two years of patient files, which had been overlooked • Created employee attendance program, in Excel, to assist clinic manager in tracking employee time off and trained manager on how to efficiently utilize it • Point person between interdepartmental secretaries to create and distribute monthly on-call schedule for CT Surgery • Interpret doctors’ dictation, perform additional research, and complete related forms for patient cases • Schedule, compile agendas/materials and PowerPoint presentations for (inter)departmental meetings and lectures • Access patient information, charts, & schedules in AllScripts, AccessAnywhere, IDX, Medquist, & DocUManage • Create forms and templates for clinic in both hard copy and electronic formats • Other administrative duties, include: license/certification renewals, billing assistance, and reimbursement requests

Started as a temporary employee in June 2004, hired as an Administrative Specialist in Oct 2004. Promoted to Administrative Assistant II in January 2010 Simultaneously supported the Director of HR, Finance and Administration and Director of Membership, Chapters and Communication HR, Finance, Administration • Coordinated recruitment process, including: posting jobs, screening resumes, scheduling/performing interviews, candidate responses, compiling new hire paperwork, and assisting with orientation • Managed company-wide initiatives, such as the company health fair and Bring Your Son/Daughter to Work Day • Created disaster recovery plan and business continuity plan, to OSHA and CDC specifications • Coordinated paperwork for annual evaluations and tracking attendance requests • Created and produced monthly staff newsletter • Coordinated quarterly teleconference meetings for Awards Development Committee in this country and overseas • Assisted with reorganization and rewriting of employee handbook and policy and procedure manual • Continuous tracking of legal changes, such as COBRA and FMLA • Coordinated travel reservations for Executive Board, staff members, and volunteers Membership, Chapters, and Communication: • Coordinated marketing strategy for attracting new Sustaining Members and advertisers • Maintained content on multiple association web pages in MS Office or HTML • Coordinated paperwork, shipping, and exhibit set up for conferences • Created and maintained association Facebook page • Placed website and newsletter advertisements for outside vendors, and coordinated billing